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Part-Time Operations Associate

About OneWorld Now!

OneWorld Now! (OWN) is an educational nonprofit with over 20 years of experience providing language instruction, leadership development, and study abroad opportunities to primarily low-income youth of color in the Seattle area and across the country through online programs.

As part of our after-school or summer program, students can earn high school world language and elective credit by studying Korean, Mandarin Chinese, Arabic, or Russian. They can also opt to participate in Leadership workshops and apply to study abroad in a range of countries.

OneWorld Now!’s vision is that all youth have access to transformative international education opportunities. To help ensure this, all OneWorld Now! programs are priced on a sliding scale based on family size and income.

OneWorld Now! is committed to being an anti-racist organization and to supporting our youth, staff, and community in our collective, ongoing learning of how we can dismantle all systems of oppression.

About the Role

OneWorld Now! is seeking an energetic, organized, and dedicated individual to join our team as a part-time Operations Associate. This position will oversee a range of operational and administrative tasks in support of our programs. If you love helping to create a smoothly-functioning workplace in support of a meaningful mission, this is the job for you!

Minimum requirements:

  • High level of comfort with a range of technology platforms (including Google Docs, Google Sheets, and databases/CRMs), and ability to learn new platforms quickly
  • Demonstrated experience in developing new systems to improve workflows and organizational efficiency
  • Strong organizational skills and attention to detail
  • Experience performing administrative tasks such as managing databases, working in spreadsheets, and providing customer service 
  • Effective time management and organizational skills, with ability to prioritize and multitask
  • Willing and able to use flexible and culturally relevant strategies to reach out to communities and individuals with differing communication styles and needs
  • Committed to racial, social, and economic justice; familiarity with or interest in anti-racism and anti-oppression work
  • Committed to creating an equitable and inclusive office environment
  • Ability to work successfully independently and as part of a team
  • Adaptable and open to feedback, learning, and growth
  • Excellent communication skills
  • Able to work legally in the United States without organizational sponsorship

Preferred characteristics:

  • The ideal candidate will possess some or all of the following characteristics:
  • Familiarity with or experience working with the diverse communities of the Puget Sound region, especially youth, families, and communities impacted by systemic racism
  • Ability and willingness to communicate at the intermediate level or above in Somali, Amharic, Vietnamese, Cantonese, or another language commonly spoken among immigrant communities in the Puget Sound region
  • Understand the importance of youth development work in creating positive social change

Duties:

  • Manage online student information system (including registration, enrollment, and billing) to ensure smooth running of our programs 
  • Communicate with students and families about program logistics (e.g. orientation, attendance, graduation, important dates)
  • Assist with a range of financial operations, including bill payment, reimbursements, and sending tuition payment information to bookkeeper/accountant
  • Review staff timesheets and coordinate with bookkeeper/accountant to ensure on-time payroll
  • Prepare and send transcripts at the end of first semester, second semester, and summer sessions. Locate and send transcripts throughout the year whenever students/families/counselors request 
  • Assist with planning and logistics of events
  • Order supplies for office and food for programs
  • Collaborate with all staff to undo institutional and structural racism through ongoing collective training, education, and self-reflection 
  • Serve as an excellent ambassador for OneWorld Now! at all times both formally and informally
  • Participate in staff meetings and retreats
  • Perform other administrative duties that assist in the smooth running of OneWorld Now! programming

 

Compensation, hours, and benefits: $25-$28/hour, depending on experience, averaging 15 hours/week. Possibility for additional hours during busy times of our annual program cycle. Daily schedule may be agreed upon with the Executive Director upon hiring, but must accommodate a required weekly all-staff meeting. Occasional evening or weekend work may be required to support events or connect with families. All employees are eligible for 3% employer-matched retirement plan. Other benefits may be negotiated.

Location: 610 Maynard Ave S, Seattle WA 98104. Applicants must be based in the greater Seattle area. OneWorld Now is a hybrid workplace, with employees having flexibility about whether to work from the office or from home. For this position, we anticipate a need to be in the office at least one day per week. 

Deadline to apply: Position is open until filled; priority will be given to applications received by February 20. Desired start date to be negotiated, no later than April 1.

To apply: Please upload your cover letter and resume at https://oneworldnow.formstack.com/forms/job_application 

OneWorld Now! is an Equal Opportunity Employer. We strongly encourage and seek applications from people of color, multilingual and multicultural individuals, and LGBTQ+ individuals.  Assistance and/or reasonable accommodations during the application process are available to individuals upon request. To request assistance or accommodation, please contact caitlyn [at] oneworldnow.org. 

 

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